Administration & Project Support

About the job

Salaries & Benefits:

• Up to $3,500.00 per month
• Comprehensive Insurance Coverage
• Issued e-Medical Card upon 3 months of service
• Tele-consult available upon 3 months of service

Roles & Responsibilities:

• Set up and schedule meetings, including liaising with stakeholders to confirm availability and polling for suitable dates. 
• Prepare meeting agendas, distribute materials, and ensure all logistics are in place. 
• Attend meetings, take accurate minutes, and circulate them to relevant parties in a timely manner. 
• Provide administrative support to the Project Director, managing calendars, travel arrangements, and other related tasks. 
• Track and manage project timelines, ensuring key milestones are met and any delays or issues are reported. 
• Assist in drafting project-related documents, reports, and presentations.
• Maintain organised and up-to-date filing systems, both physical and digital, ensuring all project documents are easily accessible. 
• Ensure proper documentation of project deliverables, including approvals, revisions, and correspondence. 
• Implement and manage records retention policies in compliance with organisational standards. 
• Handle correspondence, emails, and phone calls on behalf of the Project Director. 
• Prepare and process expense claims, purchase orders, and other administrative documentation. 
• Manage office supplies and liaise with vendors for procurement.
• Coordinate the preparation of onboarding materials and project files for new staff. 
• Assist in scheduling orientation sessions and ensuring new hires are familiarised with relevant team members and office protocols. 
• Ensure that all necessary documents, contracts, and compliance requirements are completed and filed appropriately for new employees. 
• Coordinate with relevant teams to ensure that workstations are ready for new joiners 
• Support the preparation of procurement documents as needed for the project. 
• Prepare purchase orders, seek approvals, and track the status of orders to ensure timely delivery. 
• Maintain accurate records of procurement processes, including quotations, invoices, and payment documentation. 
• Ensure compliance with procurement policies and budget guidelines
• Act as the primary point of contact for internal and external stakeholders regarding project administration and scheduling matters. 
• Ensure clear and timely communication between the Project Director and other team members or external partners.

Key Requirements:

• MUST have Degree with at least 3-5 years of experience in an administrative or project support role, preferably in the public sector. 
• Experience in procurement processes and vendor management is preferred. 
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Teams) and experienced in using scheduling and documentation tools. 
• Excellent written and verbal communication skills. 
• Strong organisational and multitasking abilities with attention to detail. 
• Ability to work independently and handle sensitive information with discretion.

If you believe you fit the requirements for the role, please submit your application below or drop us an email directly quoting the job title.

Due to an anticipated high volume of applicants, we regret that only shortlisted candidates will be notified. The information provided is for recruitment purposes only.

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Cornerstone Global Partners (EA Licence Number: 19C9859) is an affirmative equal-opportunity employer and recruitment firm. We evaluate qualified applicants without regard to race, colour, religion, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class
 

Ian Tham
EA Registration Number: R22104884
Cornerstone Global Partners Pte Ltd (EA License: 19C9859)