Job description

Job Requirements:
Relevant fields of study in Accountancy, Finance, Business, Audit.

Job Descriptions:
You will provide support for the division’s finance, audit, asset management, contractual, administrative and tenancy management functions.

Some job responsibilities include:
1. Support Division’s Finance and audit functions

Track E-Invoices and claims submitted to the division.
Upload supporting documents and route the E-invoices and claims to the respective project officers for approval and Certifying Officer for certification
Raise journal adjustments if necessary.
Raise Non-Invoice payments to external agencies.
Support the collation of inputs, information and responses to auditors’ queries
Reconcile figures between different reports for purpose of financial reporting/replies to auditor
Cover other finance duties such as ensuring sufficient funds to pay out for claims, through virement

2. Coordinate overall budget and expenditure tracking for financial reporting

Send out call for financial returns to the public healthcare institutions and external agencies such as nursing homes.
Collate the returns from different institutions into a consolidated report
Assist in tracking public healthcare institutions’ returns on project cashflow and consolidating the cashflow for budget preparation
Maintain monthly expenditure reports
Monitor and ensure all the expenditure in various cost centres are within their project cost and update project cost where needed
Coordinate inputs from the division or the client on returns to be submitted to client's Finance Division

3. Support the division’s asset capitalisation functions

Upload of Fixed Asset Maintenance (FAM) form to VITAL via VOICES
Ensure that the asset listings/information such as FAM forms, asset tagging/stocktaking completion dates are properly kept/recorded.

4. Support the division’s tenancy management functions

Coordinate/assist in the billing and collection of rental from sub-tenants
Ensure that the relevant information and documents of the billing collections are properly kept/recorded
Coordinate/assist in the payment of rental to landlords, where required
Track the tenancy agreements’ commencement date, termination date, rental rates and other tenancy details.

5. Support the division in administering contract documents and funding agreements

Prepare contract documents / funding agreements
Prepare tracking list of all funding agreements and their approved funding and cashflow period
Track approved projects’ cashflow timeline and support the division in seeking approving authority’s approval for extension in cashflow timeline

6. Any other duties as assigned