Management Assistant Officer

About the job

Headcount Needed: 1 pax (Full Time)

Salary:

• Up to $3,000.00 per month

Roles & Responsibilities:
1. Administrative support for Grants & Awards

• Prepare email blasts on Grant/Awards – Call for Application
• Collate grant information from the submitted Grant application forms to excel spreadsheet after closing of grant call.
• Provide administrative support to grant review sessions such as communicating with grant PIs before/during the review session and admitting PI into Zoom waiting room. 
• Conduct Application Transfer in grant management system upon award of application.
• Assist in update of grant variation/extension information in grant management system upon approval of variation requests.
• Assist in drafting email responses using standard email templates.

2. Maintaining master lists and mailing lists for the various grant schemes

• Timely and accurate update of grant master lists at the end of each grant cycle with all required information.
• Timely update of mailing lists when there are updates to appointments in the ACP and AMC, and/or as requested by key stakeholders.

3.  Administrative support for post-award reporting requirements 

• Follow-up on yearly progress/final reporting requirements for AM grants facilitated by the department which are not in the grant management system.
• Conduct review and checks on grant information and KPI achievement status for the submitted reports with reference to checklist.
• Communicate with ACP Key Administrators for revision of reports when information is missing in the reports.

4. Administrative support for Grants Info on Website and Collaterals

• Design simple, reader-friendly information onto posters and websites using templates available on Microsoft or Canva to support publicity for Grants and Awards. 
• Collaborate with colleagues from another team to update and edit existing publicity materials. 

5,. Ad hoc duties as assigned

• Take on any other assignments that the team and Department may assign from time to time.

Key Requirements:
Educational / Professional Qualifications: 

• Polytechnic Diploma in Business Practice (Business Management) preferred; GCE “A” Level or equivalent qualification. 

Relevant Experience

• At least 3 – 5 years’ experience in a relevant administrative/clerical position 
• Good oral and written English; good telephone etiquette. 
• Literacy in computer software (Microsoft Word, Excel, PowerPoint) 
• Comfortable with using online system / IT system

Personal Characteristics & Behaviours

• Pays attention to details 
• Good interpersonal and communication skills
• Dependable team player who can work independently to meet deadlines
• Exercises initiative to complete tasks and projects assigned within timelines

If you believe you fit the requirements for the role, please submit your application below or drop an email directly quoting the job title.

Due to an anticipated high volume of applicants, we regret that only shortlisted candidates will be notified. Information provided in this advertisement is for recruitment purposes only.

Know someone who would be a great fit for this role? Refer them to us and get rewarded.

Cornerstone Global Partners is an equal opportunity employer. Qualified applicants will be considered without regard to race, colour, religion, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.

Consultant Name : Bryan Lee
EA Registration Number: R23112408
Cornerstone Global Partners Pte Ltd (EA License: 19C9859)

Job ID: #7509