Executive (Operations & Administration)

About the job

Company Background:
Our Client is a public sector organisation committed to empowering and engaging youths to build a vibrant, inclusive, and resilient Singapore. Working closely with community partners, educational institutions, and government agencies, the organisation develops and supports initiatives that encourage youth participation, leadership development, volunteerism, and community engagement, creating meaningful opportunities for young people to contribute to society.

Salary and Benefits:

• Up to $3,500.00 per month
• Comprehensive insurance coverage
• Issued e-Medical Card upon 3 months of service
• Tele-consult available upon 3 months of service

Roles & Responsibilities:
1. Programme Administration

• Provide administrative support for training programmes, workshops, events and learning initiatives.
• Coordinate programme logistics, including venue bookings, equipment, resources, participant registration and scheduling.
• Liaise with internal teams and external stakeholders to ensure the smooth delivery of programmes.

2. Records & Documentation Management

• Maintain accurate digital and physical records, databases and filing systems.
• Ensure proper documentation, data integrity and compliance with organisational record management requirements.
• Prepare reports, programme documentation and standard operating procedures where required.

3. Budget & Financial Administration

• Monitor budgets and expenditure to support effective financial administration.
• Process and verify financial transactions, maintain supporting documentation and ensure compliance with organisational financial policies.
• Prepare financial reports and support budget tracking and analysis.

4. Resource & Asset Management

• Coordinate the allocation and maintenance of facilities, equipment and operational resources.
• Manage inventory of materials, supplies and organisational assets.

5. Stakeholder & Programme Coordination

• Coordinate with internal and external stakeholders to support programme planning and implementation.
• Monitor programme progress, maintain stakeholder communications and support continuous improvement initiatives.
• Perform other administrative and operational duties as assigned.

Key Requirements:

• Diploma or Degree in Business Administration, Management, or a related field.
• 1 to 3 years of experience in office administration, programme management, finance or accounting for education/training institutions.
• Financial literacy is highly advantageous, as the role provides essential support in financial administration and budget management, ensuring compliance with government financial regulations.
• Proficiency in data and records management tools (such as spreadsheets, databases, and document management systems).
• Familiarity with data visualisation tools, e.g. Power BI and Tableau, would be an advantage.
• Familiarity with the operational requirements of a training institution, e.g. Outward Bound Singapore, would be an advantage.
• Proficient in Microsoft Office applications, especially Microsoft Excel, PowerPoint and Word.
• Excellent interpersonal and relationship management skills, with the ability to work effectively with multiple internal stakeholders.
• Excellent written and verbal communication skills.
• Organised and meticulous with strong time management skills.
• Team player with the ability to work under pressure and meet tight timelines.
• Positive attitude with integrity and a drive for excellence.

Interested candidates may apply directly with an updated resume. Only shortlisted candidates will be notified. Information provided in this advertisement is for recruitment purposes only.

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Cornerstone Global Partners (EA License Number: 19C9859) is an affirmative equal-opportunity employer and recruitment firm. We evaluate qualified applicants without regard to race, colour, religion, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.?

Consultant Name : Sharica Tan
EA Registration Number: R23113276
Cornerstone Global Partners Pte Ltd (EA License: 19C9859)

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Job ID: #10335