Executive, Office Management (SMC)

About the job

Headcount Needed: 1 pax (Full Time)

Salaries & Benefits:

• Up to $3,200.00 per month
• Comprehensive Insurance Coverage
• Issued e-Medical Card upon 3 months of service
• Tele-consult available upon 3 months of service

Roles & Responsibilities:

• Oversee the day-to-day management of SMC’s premises at the Supreme Court and The Adelphi, including inventory, office equipment, stationery, and vendor coordination.
• Liaise with facilities management teams, security, and vendors/contractors on office-related matters.

• Maintain and manage databases for SMC Panels, Committees, and Boards, including appointments, renewals, invoicing, and collection of membership fees.
• Liaise with the SMC Board, Committees, and other stakeholders on ad-hoc matters as required.

• Handle phone, email, and in-person enquiries, responding where appropriate or directing enquiries to the relevant team or department.
• Manage and coordinate general SMC correspondence.

• Provide logistical and administrative support for SMC Board, Committee, and other meetings, including scheduling, preparation, and set-up.
• Support SMC events and assist with external visits.
• Organize and coordinate regular staff welfare and team-bonding activities.

• Prepare monthly and ad-hoc administrative reports.
• Support company secretarial and governance-related administrative matters.
• Process invoices, travel arrangements, claims, and other administrative matters.
• Provide administrative support to the Chief Executive and his deputies as required.
• Undertake other duties and responsibilities as may be assigned from time to time in support of office operations.

Key Requirements:

• Preferably a Diploma holder with relevant experience in office administration or office management.
• Proficient in Microsoft Office (including Access, Excel, and PowerPoint); reasonably tech-savvy and comfortable working with office systems and databases.
• Meticulous, well-organized, and able to manage multiple tasks effectively, with a strong sense of ownership and initiative.
• Self-motivated, dependable, and hard-working, with the ability to work independently and collaboratively as part of a team.
• Strong interpersonal and communication skills, with an amiable, professional, and approachable demeanour.
• Demonstrates good customer service standards and is comfortable in a front-facing role, including handling enquiries, liaising with external vendors and contractors, and engaging members on renewal matters.

If you believe you fit the requirements for the role, please submit your application below or drop us an email directly quoting the job title.

Due to an anticipated high volume of applicants, we regret that only shortlisted candidates will be notified. The information provided is for recruitment purposes only.

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Cornerstone Global Partners (EA Licence Number: 19C9859) is an affirmative equal-opportunity employer and recruitment firm. We evaluate qualified applicants without regard to race, colour, religion, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class

Glendon Toh
EA Registration Number: R1982182
Cornerstone Global Partners Pte Ltd (EA License: 19C9859)

Job ID: #8195