General Administrative Executive

About the job

Headcount Needed: 1 pax (Full Time)

Salary:

• $3,600.00 per month

Roles & Responsibilities:

1. Tenure Track/Tenured Faculty and AM Named Donor Professorship Support:

• Perform pre-reviews and manage timely submission of nomination documents for Distinguished, Faculty, and Emeritus Professorships, as well as Tenure (on/with) Faculty appointments.
• Prepare paper and slides for submission for approval to Academic Medicine Executive Committee (AM EXCO) and other leadership/board committees.
• Maintain and update the master tracking list of nomination steps to ensure all milestones and deadlines are strictly met.
• Liaison with Faculty and ACPs/Stakeholders on admin processes as required.

2. Grant Support & Award Administration

• Provide comprehensive administrative support for grant calls and award review sessions.
• Coordinate review sessions with Point of Contacts (POCs) and translate discussions into formal meeting minutes.
• Assist in drafting and checking materials including AM EXCO papers, Letters of Award (LOAs), and track the submission of signed LOAs.
• Perform initial reviews and follow-up on CIVA and CTDA progress reports.

3. Event & Engagement Coordination

• Provide pre- and post-event logistical support, including calendar coordination with stakeholders and venue management with various stakeholders.
• Draft and review event/engagement materials such as forms, scripts, presentation slides, and work breakdown structures.
• Liaise with stakeholders for publicity materials and coordinate with the V3 team for AMC website updates.
• Preparation of pre- and post-event budget materials to ensure financial accuracy and compliance with the client’s policies.

4. Database & Administrative Support

• Maintain and update talent databases, including but not limited to PSGs records and Tenure Track/Tenured Faculty and AM Named Donor Professorship masterlists.
• Support projects such as the collation and coordination of “Inspiring Stories” and other administrative support.

5. Ad hoc duties as assigned

Key Requirements:

• Good degree with at least 2-3 years’ relevant experience and strong track record of stakeholder management, and driving multi-faceted projects with good outcomes.
• Good organisational and time management skills, with the ability to prioritise tasks and meet deadlines and to carry out analytical and coordination work.
• Experience in managing grants/funds/budgets, research/education projects and/or faculty matters.
• Highly meticulous and detail-oriented, with experience maintaining databases, and tracking records with a high degree of accuracy.
• Competency in Microsoft Word, PowerPoint, Excel, Acrobat, CANVA etc. Knowledge of Adobe Photoshop will be an advantage
• Team player with ability to work independently and complete tasks and projects assigned
• Self-driven with initiative and resourcefulness
• Able to commit at least 7 months.

If you believe you fit the requirements for the role, please submit your application below or drop an email directly quoting the job title.

Due to an anticipated high volume of applicants, we regret that only shortlisted candidates will be notified. Information provided in this advertisement is for recruitment purposes only.

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Cornerstone Global Partners is an equal opportunity employer. Qualified applicants will be considered without regard to race, colour, religion, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.

Consultant Name : Bryan Lee
EA Registration Number: R23112408
Cornerstone Global Partners Pte Ltd (EA License: 19C9859)

Job ID: #8641