Management Support/Executive Officer (CCPO)

About the job

Company Background:

Salary & Benefits:

• Up to $3,340.00 per month
• Comprehensive insurance coverage
• Issued e-Medical Card upon 3 months of service
• Tele-consult available upon 3 months of service

Roles & Responsibilities:

• Support the planning and coordination of AI initiatives and product strategy workstreams, including tracking progress, preparing materials, and following up on action items.
• Draft and manage notes of meeting, briefing papers, presentations, and internal and external communications.
• Provide administrative support for the planning and execution of workshops, events, division townhalls, and management visits.
• Coordinate meetings and engagements with senior management, including scheduling, agenda preparation, and post-meeting documentation.
• Liaise with the senior management secretariat, internal teams, and external vendors to facilitate timely information flow and project coordination.
• Maintain organised records of workstream activities, decisions, and deliverables to support team continuity and accountability.
• Support the preparation of announcements, updates, and stakeholder correspondence as required.

• 3–5 years of experience in administrative and/or communications roles.
• Demonstrated ability to draft professional documents including NOMs, briefing papers, and corporate communications.
• Tech-savvy with strong proficiency in Microsoft Office Suite and digital collaboration tools.
• Strong organisational skills with the ability to manage multiple priorities concurrently.
• Prior exposure to AI, digital government, or product strategy projects.
• Experience working in or with public sector organisations.
• Familiarity with government documentation standards and processes.
• Produces clear, concise, and professional written and verbal communications.
• Comfortable working across different levels of seniority and with external parties.
• Meticulous in documentation, follow-ups, and record-keeping.
• Able to work independently and navigate a fast-paced environment.
• Handles sensitive information with appropriate confidentiality.
• Familiar with AI concepts, tools, and terminology.
• Comfortable navigating digital platforms, productivity tools, and emerging technologies.
• Basic understanding of product management concepts.
• Able to synthesise information, identify patterns, and present findings clearly to support decision-making on product and AI workstreams.
• Able to translate technical concepts into clear, accessible language for diverse stakeholders including non-technical senior management.