Senior Admin Executive

About the job

Headcount Needed: 1 pax (Full Time)

Salary & Benefits:

• Up to $14.20 per hour
• Comprehensive insurance coverage
• Issued e-Medical Card upon 3 months of service
• Tele-consult available upon 3 months of service

Roles & Responsibilities:

• Assist in listing and writing detailed scope for each file using the National Archives of Singapore (NAS) template for appraisal. 
• Coordinate with external vendor to digitise files and track the progress and ensure all tasks are completed according to timelines. 
• Support quality checks of digitised documents. 
• Follow up on disposition actions for each file to ensure timely resolution and closure. 
• Updating of file records in the File Tracking System
• Any other duties as assigned. 

• Provide administrative support in conducting checks on handphone 
• reimbursement claims for accuracy. 
• Review, verify, and cross-check documentation to ensure all reimbursement claims meet the standards. 
• Liaise with officers to provide telco bills for verification. 
• Maintain accurate records and files related to handphone reimbursement checks. 
• Liaise with suppliers and vendors to ensure the timely delivery of goods and services. 
• Maintain records of procurement transactions and ensure proper documentation is in place. 
• Monitor and track budget utilisation 
• Assist to liaise with vendors/officers on the printing of authority cards/name cards. 
• Any other duties as assigned. 

• Organise and coordinate staff briefings/ engagement sessions. 
• Collate staff feedback and concerns. 
• Create eDM updates of renovation progress 
• Coordinate workspace moves and temporary relocations 
• Coordinate disposal and movement of furniture/equipment 
• Track and monitor renovation timeline and deliverables 
• Provide secretariat support for meetings/engagement sessions 
• Any other duties as assigned. 

Key Requirements:

• Diploma in any administrative field/business management or equivalent 
• Candidates with relevant job experience will have an advantage. 
• High level of organisation and attention to details. 
• Proficient in Microsoft Office Applications (e.g. Outlook, Word, Excel, Power Point). 
• Good communication skills, both written and verbal. 
• Ability to manage multiple tasks and prioritise effectively. 
• Previous experience in administrative roles or project support is preferred but not required. 

If you believe you fit the requirements for the role, please submit your application below or drop us an email directly quoting the job title.

Due to an anticipated high volume of applicants, we regret that only shortlisted candidates will be notified. The information provided is for recruitment purposes only.

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Cornerstone Global Partners (EA Licence Number: 19C9859) is an affirmative equal-opportunity employer and recruitment firm. We evaluate qualified applicants without regard to race, colour, religion, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class
 

Consultant Name : Ian Tham
EA Registration Number: R22104884
Cornerstone Global Partners Pte Ltd (EA License: 19C9859)